Applications no longer just help the business, they run the business. Yet most companies lack a strategic solution to optimize the usage and spend of software assets throughout the software lifecycle. Few other strategic business assets are as undermanaged or as in need of a strategic solution as enterprise software.
While many companies have mastered negotiating discounts on software purchases, they are unable to ensure continuous software license optimization, compliance and optimize overall software spend. Most organizations don’t truly know whether they are in compliance or not – the underlying data is suspect at best. And, lacking a strategic solution for Software License Optimization most companies overspend.
Are You Ready For a Software Audit?
Surveys indicate the majority of IT managers believe they are not prepared for a software audit while Gartner believes that every client can expect at least one software audit during the next 12 months. As a result, companies struggle with:
• Optimizing software spend due to an incomplete picture of what is being used compared to what is owned
• Exposure to over/under spending on software due to complex license models and purchase agreements
• Reconciling contracts and license entitlements with software installations
• Managing licenses in an on-going, consistent and effective way across vendors
• Capturing accurate application usage data (e.g., SAP) and selecting the most appropriate user license types
• Unbudgeted true-up expenses due to non-compliance with software license agreements
Traditionally, companies have relied on IT asset management (ITAM) and configuration management solutions such as IBM Tivoli, Microsoft SCCM, HP Asset Manager, BMC Remedy or CA IT Asset Manager to deploy and inventory software assets. But today the business imperative is transforming from counting what you have to controlling, using and optimizing the software licenses you have while ensuring that you only buy what you need.
Next Generation Software Asset Management
Traditional software asset management (SAM) tools are unable to meet today’s business needs for two fundamental reasons. First, such tools were never designed to handle modern software license model complexities. Legacy license models are simplistic—frequently based on a single user or device per license. Modern license models have complex and varied metrics. As a result, most modern applications running in today’s complex virtual environments pose unique license management and software asset management challenges, including:
• Discovery of application virtualization, streaming, and virtual desktop usage
• Handling license consumption implications for virtual applications, virtual desktops (VDI), virtual machines (VM), hard partitions, and sub-capacity licensing
• Identification of processor, VM and partition characteristics for major hardware and virtualization vendors
• Considering software product use rights and application usage for all license models and all vendors
• Tracking of usage in a product-specific way that aligns with how the software usage is monetized